Submit a Proposal

 

Notacon 9 Call for Proposals

Notacon 9 Call for Proposals is now closed.  Thanks to everyone who submitted a proposal!

Important Dates

  • CFP Submission Deadline February 10, 2012 11:59 PM EST
  • CFP Opens July 19, 2011
  • Early Acceptance Notifications November 18, 2011 November 23, 2011
  • Presenter Notification by February 17, 2012
  • Presenter Confirms Scheduling Availability by March 1, 2012
  • Schedule finalized by March 8, 2012

Contact Information

Please email your submission to proposals2012@notacon.org.
Please read the submission guidelines carefully as incomplete submissions will not be accepted.

Purpose and Scope

Notacon is different.  We are not a trade show, academic poster session or conference focused like a laser on one narrow topic or hyper-specialized subject matter.

Notacon is an exploration into creativity, ideation, culture and creation as it relates to technology, music and art. Notacon is what happens when you put more than 400 talented, creative and inspired people into a common space for a weekend. Notacon is collaboration and innovation.

We thrive on the creative applications of technology, art and music and the interaction thereof.  We are all about people that do stuff and make stuff.  All presentations, performances, workshops and panels should try to reflect these ideas.

We like to think that our presenters help perpetuate humanity’s oral tradition and our performers expose us to new concepts and ideas through art and music. We have found it an effective and engaging way for everyone involved to learn and become enlightened. As such, we encourage participation. Presenters should expect questions, group interactions and note-taking. Our presentations are not designed to be lectures. No one likes a lecture.

Notacon 9 will be held Thursday, April 12th, through Sunday, April 15th, 2012 at the Hilton Garden Inn in downtown Cleveland.  Over 15,000 square feet of conference space is available to us.  Thus, events, presentations, performances and workshops will run concurrently throughout the conference and there will be many scheduled events most hours of the day and night.

We encourage first-time or “green” presenters. Any idea is perfectly acceptable, no matter how “out there” it may seem. There really is no such thing as a bad proposal (though we may offer suggestions for minor tailoring and adjusting).

Perks

If accepted, presenters and will receive free admission for themselves and one guest and a very snazzy badge that says “Presenter” on it in large, friendly letters.   As an exception to your policy, pre-registrations will be refunded for selected presenters.  As a presenters you encouraged to stay for the entire weekend and participate in all Notacon and PixelJam events.  Unfortunately, we do not have the ability to cover hotel and travel expenses. If you are not from the Cleveland area, please take that into consideration.

Presentation Format

Proposals usually fall in to one or more of these four general formats:

  • presentation
  • panel discussion
  • artistic/musical performance
  • workshop.

We strongly encourage proposals that use multiple formats (e.g., a presentation on a subject followed by a hands on workshop, a presentation on a performance tool and a performance to demonstrate its use).

Conference Topics

Notacon presentations cover a wide range of topics, so please look through the schedules of previous years for ideas. The following general thrusts and topics are always of interest to us:

  • Building and creating.
  • Hacking and breaking
  • The intersection of art, music and technology and creative applications thereof.
  • Video and table top gaming, as well as game theory and philosophy
  • Topics related to the demoscene such as computer graphics, music, mathematics and art
  • Cultural, social, business or political implications of science, art, music and/or technology
  • Any novel use of technology and/or the utterly bizarre

It cannot be emphasized enough that we are open to working with you on any idea you may have. If you are unsure about your topic, please get in touch with us. We would love to hear from you and enjoy bouncing ideas back and forth.

Proposal Submission

Please read this section carefully.  Incomplete submissions cannot be considered.  You will receive a reply within 48 hours of your submission confirming that it was received.  No partial submissions will be accepted after 11:59pm on February 3rd, 2012.

Depending on the date of your submission, your proposal may be accepted by one of our early notification dates.  All submissions will receive notice of a decision by February 10th, 2012.

Please submit the following information by email to proposals2012@notacon.org. Please view our Sample Proposal which you are welcome to use as a template your own submission.

  • Your REAL name(s). No, we will not voluntarily sell you out to anyone.
  • A handle or pseudonym if you would prefer your real name not be used on our website and publications.
  • A reliable email address where you can be reached.
  • A title for your proposal.
  • The format(s) of your proposal (Presentation, performance, workshop or combination of the above).
  • A brief biography of you or your group as it pertains to your work. 120 WORDS OR FEWER. NO EXCEPTIONS.
  • Brief description/abstract explaining in detail what you will be performing or presenting. 150 WORDS OR FEWER. NO EXCEPTIONS.
    • For performances: including a small sample of your work similar to what you plan to perform is strongly recommended.
  • A specific, detailed outline of your topic. This can be in an outline form or you may submit the slides you plan to present should you be chosen. Please make this as complete as possible before submitting.
  • If necessary, a more verbose explanation of your topic for the submission panel. This is only if you feel your abstract does not fully define your subject matter.
  • How long you expect your presentation or performance to take (typical timeslots are 60 minutes long.  Some topics are best done in 30 minutes, workshops may take up as much as 4 hours.  Please see the Conference Scheduling section below for more information.
  • If chosen, would you like to be considered to perform a short preview of your presentation on Thursday evening? (Note: This is a great way to generate interest in your presentation, as well as reassure you that your notes are in good order!)
  • Any additional A/V needs you may have over and above what we provide (see the Venue and Facilities section below for more information).
    • Please also define any setup and tear-down time you will require if it is more than a couple of minutes.
  • A decent headshot for our website and program. Headshots should be 450 x 450 pixels and while not required they are strongly encouraged. Poor ones will be rejected.
Please note that by submitting a proposal to Notacon for consideration, you agree to the conditions outlined below:
Transfer of Copyright

I, (the undersigned), warrant that the presentation provided to FTS Conventures for Notacon is original material belonging to the aforementioned author(s). I agree that it has never been published before and does not infringe on another’s existing copyright.

The author(s) warrants that he/she has obtained written permission from the copyright owners for any excerpts from copyrighted work included in the presentation and has indicated the source in their presentation.

I hereby grant FTS Conventures permission to record, duplicate and redistribute this presentation; including but not limited to website, conference program, audio and/or video recording and handouts to the conference attendees for all purposes via any media, including those yet to be invented.

Authors retain the rights to any patent(s) or patent process(es) in any presentation, the rights to reproduce the material for their own purposes, including classroom uses and are, in fact, encouraged to do so. Authors also have the rights to use, free of charge, part or all of these materials in future works of their own such as presentations at other events, publications, books, etc.

I am aware that the audio and video of this presentation will be made available by FTS Conventures free of charge via their website and/or by other means of data transmission and that the material will be licensed under the Creative Commons Attribution-Share Alike 3.0 license.

By submitting, I agree that I have read the above and agree to the Transfer of Copyright.

*Creative Commons Attribution-Share Alike 3.0 information is available at http://creativecommons.org/licenses/by-sa/3.0/

Conference Scheduling

Please note that all scheduling and programming details are subject to change.

Notacon 9 is expected to start on the evening of Thursday, April 12th with closing sessions and wrap-up occurring on Sunday, April 15th.

Thursday evening traditionally has kicked off with a free and open to the public “Notacon sampler” largely consisting of brief 5-minute lightning talks and presentation previews.  On Friday and Saturday, presentations will run concurrently in both main presentation rooms in (typically) 30 and 60 minute blocks (for 25 or 55 minute presentations).  After each presentation, we encourage presenters to move additional discussion and Q&A to a breakout room explicitly set aside for that purpose.

Additional will be scheduled for performances, conference events and other activities as needed.

Overall, the breakout rooms will be scheduled in a more ad-hoc manner. Since these rooms are better suited for workshop and demonstration activities we are more flexible in scheduling this space. Multi-hour workshops are certainly not out of the question and we do not expect to fully schedule the entire space for the whole weekend so impromptu activities should be possible here as well.

Venue and Facilities

Notacon occupies many rooms on two different levels at the Hilton Garden Inn. There are two main presentation spaces  and other performance and workshop spaces on the first floor. There are also several smaller rooms on the second floor that serve as ideal space for smaller workshops and breakout sessions. We can find the perfect space to accommodate your proposal.

The main presentation spaces will each be equipped with at least the following equipment/accessibility:

  • A laptop computer running Windows with Microsoft Office. (you may bring your own if you like, as ours probably won’t be very fancy)
  • LCD projector with a standard VGA input (Note to Mac users: please bring your video converter!) capable of projecting in at least 1024×768 @ 60 Hz
  • Projection screen or sheet
  • Whiteboard and markers or other appropriate writing surface
  • Microphone and audio line-in as well as small PA system
  • A video and audio recording crew to record your presentation
  • A network drop that will have LAN and Internet connectivity
  • At least one power outlet for your use

We can likely provide other A/V equipment if  necessary.  Please let us know when submitting your proposal prior to the event.

The breakout rooms are designed for greater interactivity so presentation equipment will be provided on an as needed basis.  Copious table space will be available in these rooms as well to facilitate hands-on activities.  In addition, power outlets and LAN connectivity can be provided given prior notice.

We cannot guarantee access to printing facilities at the conference site. If your proposal includes the use of handouts, you are responsible for ensuring that sufficient quantities are printed in advance. There is a Kinko’s relatively near the conference site and we would be more than happy to direct you to it.

We also cannot guarantee secure storage facilities for equipment, art, etc. related to your proposal. While it is possible that we may be able to provide some form of storage during the conference, arrangements must be made with us well in advance of the conference.  We will required signed waivers indemnifying the Notacon organizers for any potential loss or damage to your property. You are strongly encouraged to make your own arrangements.

If you have any further questions, please don’t hesitate to get in touch with us.

Thanks,

Notacon Content Selection Committee